Website Writing Guide

Editing and proofreading websites

Proofreading Web pages

Proofreading, also called copy editing, is the essential final stage of polishing text. At this time the editor can not only ensure that the spelling, punctuation and grammar are correct, but also that all aspects of house style are adhered to.

What to proofread

Proofread for errors and inconsistencies in:

    • typing and word spacing
    • punctuation - especially bullet lists, quotations and acronyms
    • spelling
    • capitalisation - in headings and the body text
    • grammar
    • hyperlinks - check that they work and go to the intended page or document
    • page layout - line length and spacing
    • consistency of text and heading styles.
How to proofread
  • Always proofread the text when it has been set in its final Web page format, even if it has been proofread previously in Word format. This is because glitches can occur when setting the page.
  • The writer and editor should not do the proofreading, nor someone who has previously proofread the content.
  • Print out the page. Do not proofread from the screen because it's harder to read screen-based content than paper-based content.
  • Proofread in a quiet area. Turn off phones and your computer screen and email alert tones.
  • Have this Guide at hand.


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